A. HOW TO LOGIN?

  1. Visit https://live.aila2024.com/
  2. Login with your email address used for AILA 2024 Registration
  3. For Initial Login, please follow the steps accordingly
  4. For Subsequent Login, please use the key in your password
  5. Click on the
    • “Congress Poster” box – View e-posters and share your thoughts with the submitter.
    • “Congress Video” box – Watch pre-recorded presentations or view PDF presentations.
    • “Online Sessions” box – Access sessions according to the current schedule GMT+8 timezone.
      • Select the session you would like to join (for example Symposium 2.11 or Session 1.A1) and presentation room (for example MR 401 or Zoom A).
      • Click on the “Join” button which will automatically connect you to the ZOOM Platform.

CONTACT INFORMATION

  1. Virtual presenters may reach out to the following AILA2024 personnel for information:
    1. Academic Moderators (for session runthrough): Mr Maxwell Sim @ +60173069741)
    2. Technical Support: [email protected]
    3. Congress website: https://aila2024.com/
GENERAL IMPORTANT INFORMATION FOR ALL ONSITE PRESENTERS
  • The physical venue of the congress is at the Kuala Lumpur Convention Centre. The virtual platform used for the congress is ZOOM.
  • As we get nearer to the congress date, the presentation Schedule for physical and virtual presenters (HYBRID or FULLY ONLINE) will be uploaded on the AILA2024 official website for all presenters.
  • Please refer to the general information if you are unclear on the access to certain content from the congress.
  • Please note whether you are presenting in the HYBRID or FULL VIRTUAL rooms and do ensure that you are clear on the session timing especially if you are in a different time zone (Please note that Kuala Lumpur is set to GMT+8)
  • Changes to the schedule shall be announced on the AILA2024 official website via ‘Programme’ page – https://aila2024.com/programme/. So please refer to the Programme page frequently to obtain the latest updates.
  • Please note that the schedule is final but may be subject to changes for administrative purposes. No changes in presentation slots are allowed from 4 August 2024.
  • Each presenter is given 15 minutes to present their papers. A total of an additional 15 minutes is allocated for the Q&A session at the end of the session, after ALL papers in the panel are presented.
ONSITE PRESENTATION
A. PREPARATION
  1. All presenters are required to prepare their presentation deck/slides in pptx format and select widescreen (16.9) for slide size (for symposia/ReNs and individual papers only).
  2. All presenters are responsible for bringing their presentation deck that is saved in a USB drive onsite during the congress. Please DO NOT submit your presentation deck to the Congress Secretariat. The full copyright text is available at the upload site.
  3. For Initial Login, please follow the steps accordingly
  4. Each presentation room will be equipped with the followings:
    1. Rostrum with microphone (one unit) for the presenter
    2. One laptop for presentation on the rostrum
    3. One built-in projector and projection screen
    4. Please note that In Malaysia, power plugs and sockets (outlets) of type G are used. The standard voltage is 240 V at a frequency of 50 Hz.
    5. Presenters are responsible for arranging their own converters/adaptors if they choose to use their own laptop to present. Presenters are responsible for bringing their own VGA, HDMI connecters that are compatible with their laptops.

B. Format and Time Limit

Given the overwhelmingly positive response to our call for abstracts, and to allow the greatest possible number of speakers an opportunity to present, the time allocation for each presentation has had to be adjusted.

  1. Individual Paper (onsite / online)

Presentations will be conducted in a panel mode, where individual presenters will be presenting their papers according to their slots with Q&A session at the end. Each presenter is given 15 minutes to present their papers. A total of an additional 15 minutes is allocated for the Q&A session after all papers in the panel are presented.

  1. Workshop (onsite only)

Each workshop will be conducted within a period of 90 minutes including Q&A at the end of the workshop session.

  • Presenter(s) for each session is encouraged to create their outline of their workshop presentation.
  • A flipchart/whiteboard with markers will be provided.
  • Presenter(s) are to bring their own materials i.e. stationary, papers, handout sheets and others.
  1. Symposia/ AILA RENs (Onsite / online)

Presenters will be presenting in a panel mode with 15 minutes allocated for each presenter with a total of an additional 15 minutes for Q&A at the end in each symposium session.

  • Symposia with a large number of presenters are broken down into different parts.

* These parts are allocated as consecutive running sessions within the same day wherever possible.

  • Due to groups’ requests for certain days of the congress, time management by the chair is important.
C. MP4 Video or PDF Upload

  1. All presenters are encouraged to submit either:

    • ONE (1) pre-recorded video (mp4) OR
    • ONE (1) PDF of their presentation slides

    to https://live.aila2024.com/ by 16 August 2024 (GMT+8 at 23:59). This initiative is primarily intended to benefit online participants across different time zones, facilitating global learning and idea exchange.

How to login?

    1. Visit https://live.aila2024.com/
    2. Login with your email address used for AILA 2024 Registration
    3. For Initial Login, please follow the steps accordingly

4. For Subsequent Login, please use key in your password

5. Click on “My Submission” header located at the TOP RIGHT corner

6. Upload according by 16 August 2024 (GMT+8 at 23:59 hrs)

7. The length of the video should not be more than 15 minutes and must be in mp4. format.

8. Your video file name should precede the presentation type (P = Paper, W = Workshop, S = Symposium and R = ReN) followed by your abstract ID, then your last name, e.g., S1203Jackson.mp4

9. The owner of the Video OR PDF must agree and give consent to AILA 2024 to upload and share their videos with AILA 2024 registered delegates only. Upon uploading your video, you must agree to the privacy policy of AILA 2024 and allowing the Organiser to share your video on website that will be accessible to registered delegates.

10. Upload / Sharing (Terms & Conditions)

Before you upload your video presentation file OR PDF, you must accept the following terms and conditions. The full copyright text is available at the upload site.

  • The author(s) retain copyright of the video but agree to allow the AILA 2024 World Congress organiser to collect, store and display their videos for the AILA 2024 World Congress registered attendees. Videos will not be used for any other purposes.
  • AILA 2024 World Congress organiser shall not be liable for any infringement on a third party’s copyrights and other intellectual rights. Authors are responsible to ensure that academic integrity is observed.

11. Recommendations:

  • Opening title – It is recommended to include the title at the start of the video.
  • Third-party material and copyright – You must have the right to use all the material that is contained in your submission including music, video, images, etc.
  • Display and viewing comfort: Pay attention to details such as flashing lights, unsteady camera, and loud sounds which may cause viewers’ discomfort.
  • Speaker + Display: While a “voice-over” presentation without seeing the presenter, only the display (e.g., Powerpoint), is not improper, most congress participants would prefer seeing the presenter as well as the display. Typical presentation software (Powerpoint, Keynote) allows recording presentations with microphone audio, but picture-in-picture (including a speaker view) is often better. You can either separately capture the speaker’s video and insert it using video editing software, or you can use Zoom, or similar software to directly record a picture-in-picture video. Some software, e.g. Flashback (free version too!) allows you to resize the image of the camera “on the fly” while recording, thus you can make the presenter’s image larger or smaller against the main display (Powerpoint slide, etc).
  • Appropriacy of content: Please ensure that content is appropriate in terms of rights and taste, does not contain inappropriate language, viewpoints, or imagery, and is unlikely to offend any individuals or groups either present at the congress or beyond.
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POSTER PRESENTATION

FOR ONSITE PRESENTERS

A. Poster Guidelines & Suggestions
  1. Poster must be in the size of A1 (594mmW x 841mmH) and in portrait orientation.
  2. Allocate the top of the poster for the title and authors as stated on the submitted abstract. If there should be any changes, please notify the Congress Secretariat immediately.
  3. The text, illustrations, etc. should be big enough to be read from far.
  4. Presenters are required to develop, print and bring along their posters to the congress venue to be set up on the poster board provided. Please do not send your posters to the Congress Secretariat.
  5. Your assigned poster board number will be provided at the Poster Table located on Level 4, KL Convention Centre from 730am – 12pm on 12 August 2024.

 

Poster Area:                                      West Wing & East Wing Foyer, Level 4

Poster Mounting Time:                 730am – 12pm on 12 August 2024

Poster Dismounting Time:          12pm – 4pm on 16 August 2024

  1. Tapes will be provided in the poster display area.
B. Poster Presentation
  1. Make sure you are in the vicinity of your poster during the morning and afternoon tea breaks where your poster is displayed.

CONTACT INFORMATION

  1. Virtual presenters may reach out to the following AILA2024 personnel for information:
    1. Academic Moderators (for session runthrough): Mr Maxwell Sim @ +60173069741)
    2. Technical Support: [email protected]
    3. Congress website: https://aila2024.com/